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SANDHILLS CATTLE ASSOCIATION 
By-Laws as Amended by the Membership in June 2017

Article I: Title, Location, and Purpose

  • Section 1: The name of the organization is SANDHILLS CATTLE ASSOCIATION.

  • Section 2: The principal office of the Association shall be located wherever determined by the Board of Directors.

  • Section 3: The Association is organized for the purpose of promoting quality Sandhills cattle, the land, its people and their way of life; to foster the improvement and education in the cattle ranching business; to enhance the marketing of cattle; to improve access between producers and feeders/buyers; and to promote a spirit of cooperation, pride and mutual understanding among producers of Sandhills cattle.

  • Section 4: The term Sandhills as used herein shall be mean all of the area historically known as the Sandhills region of Nebraska, and such other adjacent territory as may be determined by the Board of Directors of this Association.

 

Article II: Membership, Fees, and Dues

  • Section 1: Any party engaged or interested in the production of beef cattle is eligible for membership subject to approval by the Board of Directors.

  • Section 2: There shall be five classes of members (1) Producer (2) Associate, (3) Corporate, (4) Partnership, (5) Affiliate Feed Yard. Annual dues for all members shall be determined by the Board of Directors. Only beef cattle producers (individuals or firms) are eligible for producer membership. Only producer (All) members may vote in the affairs of the Association. (Producer members) and shall have advertising and listing privileges in the Sandhills Feeder Cattle News and Annual Directory. The remaining classifications of members may be individuals or firms interested in the purpose of this Association. They shall pay annual dues, which shall be determined by the Board of Directors.

  • Section 3: The Board of Directors may expel a member who deals unfairly with the Association or any purchaser. An appeal may be taken by such a member at the Annual Meeting of the Association.

 

Article III: Board of Directors and Executive Committee

  • Section 1: The property, funds and policies of the Association shall be controlled by a board of not less than fifteen (15) directors, all of whom must be producer members in good standing with the Association.

  • Section 2: The Board of Directors may establish districts and recommend the number of directors to be elected from each district.

  • Section 3: Regular meetings of the Board of Directors shall be held from time to time as the Board of Directors may, by resolution, determine. (The Board of Directors shall hold at least one meeting annually.)

  • Section 4: Special meetings of the Board of Directors may be called by the executive committee or by members of the board on ten (10) days notice to each member of the board.

  • Section 5: Meetings of the Board of Directors shall be held at the home office, via conference call, or at any other location designated by the Executive Committee.

  • Section 6: Producer members present at any regular meeting or at a special meeting of eight (8) members of the Board of Directors shall be considered a quorum for the transaction of business.

  • (Section 7: Board of Directors terms shall be limited to two elected, three-year terms. In the event that the President is elected on the sixth year of his/her term, they shall remain on the Executive committee for one year.)

 

Article IV: Officers

  • Section 1: The officers of the Association shall be a president, vice president and treasurer. They (The Officers) shall be elected by a majority vote of the members of the Association who are present for the election. The officers shall be elected from among the producer members (Board of Directors) and such officers shall serve for a period of one year and/or until their successors are elected and qualified. In case of death, resignation or disqualification of any officer of the Association, the Board of Directors shall elect a successor to serve the unexpired term.

  • Section 2: The officers of the Association and the immediate past president of the Association shall constitute the Executive Committee of the Association. The Executive Committee shall employ a manager of the Association to be in direct charge of the home office and who shall also be known as secretary of the Association.

  • Section 3: The president shall be the chief executive officer of the Association. He (The President) shall preside at all membership meetings. He (The President) shall, with the manager, sign all written contracts and obligations of the Association which have been approved by the Board of Directors or the Executive Committee. He (The President) shall, by and with the consent of the other members of the Executive Committee, appoint such committees as the Board of Directors or the Executive Committee may authorize and he(/she may) shall be an ex-officio member of all committees.

  • Section 4: In the absence of the president, the vice president shall have the powers and shall perform the duties of the president and such other duties as may be prescribed by the Board of Directors and the Executive Committee.

  • Section 5: The treasurer of the Association shall examine the books of the Association from time to time, and at any time requested by the Board of Directors or the Executive Committee and shall report on such examination to the Board of Directors. The treasurer shall be responsible for an annual (a periodic) audit being made by a qualified auditor or an annual compilation of books being made by a committee of at least three (3) reliable persons who are not officers of the Association, and shall present this audit to the Board of Directors. The treasurer shall be responsible for the disbursement of all monies of the Association and shall be responsible for the bonds or other investments of the Association. All checks of the Association account shall be signed by the manager and treasurer or as ordered by the Board of Directors of the Association.

  • Section 6: The Association shall maintain a bond as directed by the Executive Committee.

  • Section 7: Beginning at fiscal year, any records past five (seven) years old may be reviewed and discarded by approval of Executive Committee.

 

Article V: Meetings of Members

  • Section 1: Regular annual meetings of the Association shall be held at a time and place designated by the Board of Directors. Notice of all such meetings shall be mailed (distributed) to all members a reasonable number of days before the date of such meeting.

  • Section 2: Special meetings of the members may be held at any time upon written call of the Board of Directors. A call or notice of special meetings shall indicate the purpose thereof and shall be mailed (distributed) to all members of the Association at least ten (10) days before the date of the meeting.

  • Section 3: At any regular or special meeting each producer (all) member(s) present and in good standing shall be entitled to vote.

 

Article VI: Elections

  • Section 1: The Executive Committee shall appoint a nominating committee of at least three (3) at least sixty (60) days prior to the annual meeting whose duty it will be to nominate a Board of Directors and officers.

  • Section 2: The members of the Board of Directors shall be elected by a majority vote of members of the Association, who are present for the election. Election of officers and directors shall take place at an open membership meeting. Directors shall serve a period of three (3) years and/or until their successors are elected and qualified. In the case of death, resignation or disqualification in the membership of the Board of Directors, a majority of the board, at a regular or special meeting, shall fill the vacancy for the unexpired term.

  • Section 3: The president shall declare the result of the election.

 

Article VII: Mailing Lists

  • Section 1: Any requests for the mailing list of either the Sandhills Feeder Cattle News or the Sandhills Cattle News by any individual, organization, or company, shall be governed by the following policy: The Sandhills Cattle Association will not allow these lists out of the office into the hands of said persons. However, the work may be done by the office personnel for a set fee by the approval of the manager and the president.

 

Article VIII: Amendments

  • Section 1: Any by-laws may be repealed, modified, altered amended or new by-laws adopted at regular or special meetings of the producer members by a two-thirds (2/3) vote of those present provided that notice of such change shall be given by mail to each producer member of the Association ten (10) days in advance.